Important documents folder
What to gather in one place in case you are not around: documents and copies, health, money and home, contacts and safe digital access.

[ ] Choose the place and format
    A paper folder at home plus a protected digital copy. The point is that it can be found without you.
[ ] Write down where the original documents are
    Passports, certificates, property and vehicle papers, insurance, contracts. Not the documents themselves — a map of where they are.
[ ] Make copies of the main documents
    A scan and a paper copy. When an original is lost, a copy speeds up replacement enormously.
[ ] Fill in the health section
    Doctor and clinic, chronic conditions, allergies, regular medication. It is the first thing asked in any emergency.
[ ] List accounts, payments and obligations
    Where the accounts are, what is charged automatically, which loans and policies exist. Without it, compulsory payments simply stop.
[ ] Write down everything about the home
    Contracts, meter readings and how they are submitted, where the stopcock and fuse box are, the management and tradespeople contacts.
[ ] Compile the important contacts
    Family, work, doctor, school, neighbours with keys. With a note about who to call for what.
[ ] Arrange safe access to devices and email
    A password manager with access for a trusted person, or whatever mechanism the service provides. Not a list of passwords in a notebook.
[ ] List subscriptions and recurring charges
    There are usually more than anyone remembers. The list saves money both for you and for whoever sorts it out later.
[ ] Describe care for children, pets and plants
    Routine, food, vet, where things are, who can step in. It is the first thing anyone covering for you needs.
[ ] Write down your wishes, if you want to
    What matters to you and what family would otherwise have to guess. The wording is yours; legal force is a separate question.
[ ] Check the legal side if it matters
    Rules differ by country. If property and formal instructions are involved, that is a conversation with a professional.
[ ] Tell one or two people where the folder is
    A folder nobody knows about is useless. One trusted person and a sense of what is inside is enough.
[ ] Never keep passwords in plain text
    An open list of passwords creates a new risk instead of protection. Use a protected method.
[ ] Set an annual reminder to update it
    Tie it to a date you will not miss. An outdated folder misleads more than no folder at all.

Checklist from Unload: https://unloads.me/c/important-documents-folder