Ready-made checklist

School holidays: planning checklist

How to plan a summer with children: map it week by week, close the gaps, book camps early, agree the rules and gather the documents.

Items inside: 14
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  1. Lay the summer out week by week in one table

    Who is with the child, where they are, what is happening. Gaps show immediately; in conversation they show too late.

    A week-by-week calendar is the only way to see uncovered weeks in advance rather than three days before.

  2. Agree who is with the child each week

    Parents, grandparents, camp, a sitter, staying with relatives. Write the arrangements down rather than remembering them.

  3. Book camps and sessions early Camp or a trip without parents

    Popular sessions sell out in spring. Ask about daily life, medical arrangements and contact, not only the programme.

  4. Discuss the plans with the child in advance

    A camp or a trip announced as a fact rarely becomes a good memory.

  5. Build in something regular

    Sport, a club, swimming, reading, chores. Regularity holds the routine better than one-off highlights.

  6. Agree the summer screen rules

    Not a ban but boundaries and an alternative. Without an alternative, screens fill the space by default.

    Screens lose not to a ban but to a specific alternative already scheduled in the day.

  7. Keep a basic sleep routine

    A completely free schedule turns September into a painful return. Rough anchors are enough, not a timetable.

  8. Talk through summer safety

    Water, bikes and scooters, windows, heat, roads, strangers. Summer risks are different and deserve a reminder at the start.

  9. Gather documents for trips and camp Camp or a trip without parents

    Birth certificate, insurance, certificates and their validity, consents if the child travels without parents.

  10. Prepare a first-aid kit and health information

    Allergies, prescribed medication, the doctor's contacts — in writing for whoever is with the child.

  11. List the contacts and who may collect them

    For the camp, clubs, grandparents and neighbours. One list instead of ten separate messages.

  12. Sort out pocket money and contact

    How much, for what, how they reach you and what to do if the phone dies or gets lost.

  13. Plan rest for the adults

    At least a few days when the parents rest too. A summer where only the children rest ends in shared exhaustion.

  14. Leave time for getting ready for school

    Uniform, shoes, stationery, appointments, restoring the routine. At the end of August everyone does it at once.

School holidays are planned for the adults’ peace of mind

Three months without school is not a holiday for parents but a rebuild of the entire logistics: who is with the child, where they are during the day, what they do, how they get there, and what happens in the two weeks nobody covered. This gets planned in March rather than late May, because camps, clubs and trips to relatives fill up early.

The second point of a plan is to stop the summer becoming an endless screen. Not because screens are evil, but because without an alternative they fill the free space by default.

What the plan consists of

Block What to decide
Who is with the child Week by week: parents, grandparents, camp, a sitter
Where they are in the daytime Home, the countryside, camp, travelling, the city
Activities Something regular: sport, a club, reading, chores
Trips Dates, documents, who accompanies them
Gaps The weeks nobody covered — visible only on a calendar

Lay the summer out week by week in one table. Gaps appear instantly; in conversations of “we’ll sort it out” they appear at the last minute.

Camps and clubs

Book early: popular sessions and groups sell out in spring. Ask not only about the programme but about the organisation: who supervises, how to make contact, what happens medically, how conflicts are handled and what happens if the child is unhappy.

Discuss it with the child honestly in advance: a camp they were sent to without a conversation rarely becomes a good memory.

Summer rules

Agree simple boundaries: waking and bedtime, screens, chores, safety outdoors and in water, who calls whom and when. Rules written in May work better than an argument every evening in July.

Water, bikes, scooters, windows and heat deserve their own conversation. Summer risks are different, and reminders belong at the start of the season rather than after an incident.

Organisational things not to forget

Documents and insurance for trips, medication, a first-aid kit, contacts, who is allowed to collect the child, any camp certificate and its validity, pocket money, and how the child contacts you.

When the summer is planned

Every week is covered or the gaps are known in advance, camps and clubs are paid and confirmed, trips are agreed, the rules are discussed with the child, documents are ready — and the adults have at least a few days when they rest too.

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Frequently asked questions

When should I plan a child's summer holidays?

In spring: popular camps, clubs and trips to relatives fill up early, and uncovered weeks are far easier to spot in March than in late May. Laying the summer out week by week in one table is enough.

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